Think of Your Wedding Guests As Well On Your Wedding Day

A wedding day has so many elements to organise it can feel like a never-ending list of tasks, priorities and booking forms. However, although the day is essentially for the couple to enjoy and celebrate their love with friends and family it can be easy to overlook a few points which would make the day easier and more fun to enjoy for your wedding guests.

Taking Photographs
Check beforehand with the wedding venue if photographs are allowed. Sometimes a church will allow the professional photographer, but not all the congregation. It might also be the couples request not to have flashes going off through the exchanging of the vows. If there is a particular photo request let the photographer know beforehand so one person can take the shot instead of 15 relatives all fighting for that perfect spot. Some churches will say beforehand when cameras can be used so make sure all your guests know this before they start clicking away..

Car Parking
If there is restricted parking or spaces are limited make sure all the guests know this. Provide maps and any nearby carparks when you send out the wedding invitations. Is there an option for guests to share cars maybe and reduce the need for spaces. If there are restrictions then advise your guests to avoid them getting their car clamped or incur a fine… something no one wants to remember your wedding day for.

Cash Machines
Hotel venues might stand a good chance of having a cash machine on site for any guests wanting to get money on the night. If not, make sure your guests know this beforehand to avoid problems with having to drive into town or search all night for a cash machine. It might also be advisable to confirm with the hotel on any charges for withdrawing cash that your guests might need to consider before relying on the cash machine.

Hotels Nearby and Taxis
Include information on local hotels and taxi companies so guests staying overnight have a rough idea of hotels and accommodation to choose from. They will also be able to book taxis in advance in appropriate and generally your guests will feel more informed and can plan ahead.

Security
Finally, you will be getting a lot of cards and gifts throughout the day and the evening reception. It is critical you appoint someone who can look after these gifts and if possible take the box home with them. Unfortunately, a wedding is a target for thieves as guests are relaxed and the last thing the bride and groom are thinking about is a security box. Try and keep the box in view at all times so your guests will feel safe with leaving a card or present and maybe even explain that the money is being taken off site so they will have peace of mind.

One of the main ways to make sure your guests are prepared is to send out relevant information with the wedding invitations. They will have plenty of time to research hotels and check out the area for car parks etc.

Wedding Venues – What Makes Them Perfect and How to Pick the One That Is Right for You

The first thing to decide as a couple once you have got engaged is which venue to choose to host the occasion. With so many different locations to choose from, there are many things to consider when making sure you select the one which best suits you and your needs. The following article contains a number of hints and tips as to how to undertake the process of selecting a venue in the most efficient way.

The first thing to consider is how many guests will be attending your wedding and if they can be comfortably accommodated at the venue you are looking at. Everything else about the venue could be perfect, but this is useless if it simply cannot hold the right amount of people. Once you decide on a guest list, you can eliminate venues that will be unsuitable in terms of size. As well as getting rid of the smaller ones, it is also important that the venue is not too large, 50 people inside a venue that holds 600 will leave plenty of room but will not feel particularly personal or intimate. Some venues are able to offer multiple rooms of different sizes, leaving you able to pick the one that you feel best suits your guest hosting needs.

You should also consider if you wish to have the wedding ceremony itself at the location. Many venues now offer this service, and it can save extra unwanted hassle and time in moving your guests from the location of the ceremony to that of the reception. A venue being civil licensed can have a major impact on the smooth running on the day if the traditional church wedding is not for you.

One you have a list of venues that are a suitable size, it is advisable to contact the venues directly for them to provide you with informational material and a better outline of what exactly it is they have to offer. With so many different things to organise for the day itself, you don’t want to be visiting too many potential venues, and by getting them to bring the information directly to you, you will again be able to eliminate venues that are less suitable or not quite in keeping with your ideal wedding location.

An important consideration is whether or not the location is able to offer enough accommodation to your guests that live further away or want to spend the night and travel home in the morning. It is not ideal for your guests to be moving between the venue and a separate hotel once it ends, after many hours of celebration and merriment some many be in no fit state to travel further than upstairs! Make sure you ask your guests if they would be staying the night early on, so you are able to draw up a rough estimate of how many you will need to accommodate. If you have a wedding planner, they will work with you on such issues and anything else that needs to be considered before narrowing down your choices further.

By the time you reach this stage you should have a shortlist of possible venues that fit your needs. This is the time where you should begin to arrange visiting the locations, to see them for yourself and be able to have a more personal conversation about what it is they offer and general logistics of the event and how the day itself will run. By doing the work leading up to this stage you will ensure that you do not waste your time visiting substandard venues, all of the places left on your list by now will be capable of delivering you an excellent day. By visiting all that are remaining you can get the last extra bits of information that turns a great occasion into the perfect occasion.

Do You Really Have Time to Plan a Wedding?

When you first start planning your wedding you may think to yourself this is going to be easy, think again…

On average it takes around 250 hours to plan a wedding, doesn’t sound that much does it? It’s a lot more than you think especially when you take in your normal day to day life, not to mention the time you still need to spend with your future spouse.

There are so many things that you need to take care of it not just about booking a venue and off you go and there will be a million things that you won’t think of and just as many choices, and it all takes time to organise and you will be surprised by just how time consuming it can all be.

Take a look at this and see just how little time you have each week

All these times are average per day

Sleeping 8
Eating (includes cooking etc) 1.5
Work 7.5
Travel 2
Exercise 0.5
Email, internet, watching tv 1.5
Personal (bathing, toilet, getting ready to go out, etc) 1
Socialising (visiting/spending time with family & friends 0.5
Shopping (whether it be food shopping or retail therapy 0.5
Cleaning (washing clothes, cleaning house, washing dishes etc) 0.5
TOTAL 23.5

This only leaves you half an hour per day or around 3.5 hours per week to be planning one of the most important days of your life! Yeah but I have the weekends I hear you say, for most of us catching up on all the things we can’t do during the week. So time is even more precious. When people rush their wedding planning they make rash decisions which can end up being costly at the end of the day, something you might like today you might see something better in 3 months time. I had one client buy her dress on a whim, it cost her over £1000 then a few months later she saw the dress of her dreams and ended up buying that too. Not only did she more than double her outlay for her dress, she was left with a gown that she couldn’t recoup the money back on. I have had couples book wedding bands and again a while later see someone else they liked better, they lost their deposit on the original band booked.

Having a wedding planner on board can help you with the whole time management, we do the leg work for you, we collate information from suppliers for you to look at and make informed decisions at your leisure and more importantly you can make the decisions together as a couple, and save you money, after all your wedding day is about both of you and making it as personal as possible. You might think but I have friends and family who can do loads for me, that might be true, but it’s your wedding and the reality is that its just not up there on their priority list and remember they too are also bound by their own busy lives and schedules.

Being a wedding planner I have a whole range of incredible suppliers who are not only reliable but offer the best services possible, each and every one of them care about every single wedding that they assist with as if it were their own, if they didn’t have that mind set I simply wouldn’t use them.

Don’t forget the day itself, you want your friends and family there to share your day and enjoy every moment of it just as much as you will, the last thing that you want is for your friends and family running around getting everything done and sorting out any blips that might occur, we can offer our On The Day Management, we will make sure that you have everything you need, that your venues are set up the way you want them and that everything is perfect, we will liaise with all your suppliers and make sure that all your guests are taken care of throughout the day.

Your wedding is all about you both and the start of the rest of your lives together, I can help make that happen with the best suppliers, the best advice and guidance (all the decisions are yours! ) and bring it all together with the least amount of stress, so you are free to enjoy your engagement and wedding day.

Picking Your Wedding Day Photographer

The perfect wedding takes a lot of planning, but once that big day is over memories begin to fade. One way to keep those memories alive, especially for the happy couple, is through a wedding album full of beautiful pictures from the big day. In order that couples become proud owners of such a wonderful album they should put a lot of time and consideration into picking the right photographer for their wedding day.

Your wedding day photographer will be the one of your most valued guests, so it is vitally important you choose him carefully. So give yourselves plenty of time to pick the right photographer. In order to find him take a look at the wedding photographer sites on the internet. If you see a portfolio which catches your eye, then that just may be the photographer for you. If this is the photographer you want present at your wedding day then make an appointment to see him to arrange a pre-wedding shoot.

Meeting the photographer ahead of the wedding day is very important. You want him to tell the intimate story of the biggest day of your lives, so you need to feel comfortable with him. Your photographer will have covered many, many weddings, so he could be a great source of knowledge about such things as venues for locations, florists and car hire for your own wedding day. But more importantly he is there to help you decide on how you want the wedding photographs and the album put together.

Through discussions with your wedding day photographer find out if you would prefer the traditional posed family photographs, or more informal, candid shots. You might even want a mixture of the two styles. Your photographer may also organise a pre wedding shoot for you. This why the pre-wedding photo shoot is so important as it will help you choose which kind of photos you want taken to mark your big day.

By choosing the right photographer for the wedding day your album will have a “story book” feel to it. The photographer will be able to mingle with you and your guests without making any one feel uncomfortable, taking those wonderful pictures and creating those unforgettable memories which will appear in your album. It will be something to treasure both for yourselves and the rest of your family.

Advice and Tips For Booking a DJ For Your Wedding Reception Or Party

Because the time suggested for all the arrangements for a bespoke function can literally be anything from several months to even two years in planning, choosing the right entertainment should equally not be rushed or compromised. People don’t generally book DJs everyday and are not familiar on the ‘requirements’ and obligations that DJs are increasingly required to meet, let alone what they should ask! I will outline some of the essential pointers to look for in booking DJ entertainment for your private function.

Is the DJ available for your date?

Initial contact with a DJ may be via email, indicating the date, time, and location of your event and a best price, however, every event is different, and it would be odd if a DJ could indicate prices based on such little information! Of course, emails are quick indicators of whether the DJ is unavailable and will save you a lot of time ringing around; however you could ask the DJ to recommend other DJ services and perhaps include website links and contact details. Although a phone call enquiry may be considered ‘old hat’, the best indicator by far is speaking to the DJ them selves, so where possible, give them a call or ask leave a message and get them to call you back. If they sound brash, uncooperative or rude, would you really want them to work for you on the night?

What sort of things should I ask or make note of during the call?

Although it might be essential to contact as many DJs as possible and compare notes to help you find the DJ which is right for you, you’ll obviously need information to compare! An ‘experienced’ DJ may indicate how long they have been providing a DJ service, how many functions they have performed and may even talk about how much DJ equipment they have or music tracks they possess or who they are registered with – which is not really an indicator of whether they are any good as a DJ! Most importantly, a good experienced DJ will want to listen to your function requirements. They will be able to plan and smoothly guide your event from start to finish – so that you can relax and enjoy the event!

Why must a mobile DJ have Public Liability Insurance?

Many venues require a DJ / entertainer to have their own P.L.I. because they do not want their insurance claimed against in the event of a disco related accident such as a client or their guest tripping over a speaker cable or stands falling on a guest, etc. This indemnifies the venue in the event of an accident claim on the premises should it involve the disco equipment. Although venues can insist on the degree of P.L.I. required, the level of P.L.I. will vary from venue to venue. A typical hotel venue requirement may start P.L.I. from £2million, another may set a requirement of £5million+ Always check the venues requirements for entertainers P.L.I. cover before you book your entertainment.

What is a PAT Certificate?

Venues may ask for a copy of the DJs P.A.T. Certificate or ‘Portable Appliance Test’ certificate. The P.A.T. ‘certificate’ states that the electronic disco equipment used by the Mobile DJ is electrically safe and has been recorded as such with a competent P.A.T. tester. So before the DJ ventures on to the venue premises, it is important that he or she holds these requirements and can present or forward copies of as requested, otherwise, the DJ will not be allowed to set-up equipment on the premises!

The benefits of P.A.T.

In summary, the disco equipment is “less likely to fail”, “less likely to electrocute anyone”, “less likely to damage venue equipment on the same circuit” and perhaps just as importantly, it shows that the DJ is professional and committed to keeping their gear in tip-top condition with regular maintenance. However, in the event of an electrical fault, the paperwork will indicate if the apparent fault found was identified at time of appliance inspection by the P.A.T. inspector.

How do I know that the DJ who turns up on the night is the one I booked?

As in other sectors of industry, there will be those that accept an undertaking only to pass it on to another service, or pass on because a more lucrative booking comes along! At the ‘wild’ end of the scale, there are those that take a payment and don’t even bother to turn up. Where possible, it is advisable to meet your DJ entertainer to discuss the requirements of the function. Informal meetings allow you to address so many things, from discussing the function requirements to enquiring what the DJ will be wearing on the night, especially if the function is a Wedding Reception because different events do ‘command’ different attire. Some DJs carry photo ID which is a positive step towards confirming that the DJ who turns up on the night is the one you booked. Confirm which organisations and bodies the DJ is registered with and always verify the DJs membership status in case they have brought the profession into disrepute and are actually black listed as a service! Do make sure you have done the research before you book.

How can I confirm a DJ is legit and will turn up after I’ve paid a deposit?

Firstly, web site rankings are no indication of the level of service or reputation of the DJs business, and it would be also fair to say that DJs are not all web designers!It seems that all too often these days, online information presented on one website may have been copied and pasted from another website, so it is best to be prudent.It’s always a good idea when testimonials are available to read online to take time to read and verify that the DJ mentioned is the actual entertainer in discussion. So if you read a lot of scanned content which says “Thanks John for a great disco!”, but the DJs name who you are dealing with is David, you’ll have a good reason to be cautious! It can be difficult to ‘prove’ that the text you read online has not just been made-up. When you read many third party presented testimonial ‘content’, it will be obvious whether the wording is just rearranged sentences! If in doubt, seek further clarification before you book.

The booking stage

Although the internet is a great communication medium, it is best to either meet the DJ service in person or contact them via telephone. You’ll be able to discuss the finer details of your function and address any issues or concerns. Once you have confirmed the DJs availability, you will need to secure the booking. There is no set rule but merely accepted practices when DJs are retained for a date. A reservation fee (booking fee) secures the services of your DJ and can be in sums of either 10%, 15% 20% or 25% of the whole fee, or up to 50% retainer of the whole fee. Some DJ services actually offer incentives to those wishing to complete bookings and payments in advance of function dates which is accepted practice in other related sectors, such as in the Wedding Service industry.

The contract

Written agreements are a way to offer protection between the parties involved and demonstrate commitment on the part of the service. If there’s no written agreement, then there’s nothing to bind the DJ to your event! It’s accepted practice that DJs will offer a contract and request a form of reservation fee to secure their service (deposit). Your DJ entertainer should provide a written confirmation of the booking, either in letter or client contract which outlines their ‘Terms and Conditions of hire’. The booking form should include payments made (deposit), balance outstanding and accepted methods of payment, the nature (type) of function, the date, the times required and contact details for the client and the venue – all agreed to by you in your return confirmation (signature) and requested reservation enclosure (deposit). Always read the Terms and Conditions of the entertainers hire contract including any additional terms, and question anything you do not understand; read all terms and conditions of hire before committing to any agreement!

Confirmation

It’s a good idea to confirm your booking within the services requested time-frame to guarantee booking, so always reply by their deadline, as reputable DJ services are indeed popular! It’s accepted practice for the DJ to confirm that a payment has been received by simple acknowledgement which can be either a quick phone call or email.

Music

Of course music is important at any party or Wedding Reception function, and if the DJ does not have the music library you require for the night, usually this is an indicator that the DJ is not ideal for you! So, do not hesitate to discuss essentially what is one of the most important aspects of any party; after all, it is your function! It’s true, DJs are usually dedicated to their work and committed to ensuring you have a good time. But great DJs are dedicated and committed to ensuring everyone has a great time! Nobody really likes being left out of a party, and if your DJ is flexible and concentrating on seated as well as dancing guests with a broad selection of music, rest assured, the event will be memorable. Your DJ should take an interest in the music you require for the night and indicate if they can meet all your music criteria. Bearing in mind that only ‘X’ amount of tracks can be played an hour, if you are happy for your guests to request tracks, your DJ will slot these in with your personal choices. It’s a good idea to indicate which tracks are not acceptable to be played if you allow guest requests, as the wrong track played could upset the flow of enjoyment or worse still, seriously upset someone.

How important is the DJs disco equipment?

When you hire a service, you expect just that – a service! So you’ll expect not only a degree of quality, but the assurance that the disco equipment will be appropriate for the occasion, and of course, not blow up! Experienced DJs will reinvest in reliable DJ equipment because they are their tools of the trade used week in, week out, but of course, electrical equipment of any brand name can develop faults, so it’s a good idea to enquire if the DJ has back-up equipment in the event of an emergency! DJ equipment brand names mean very little to the clients but there will be an obvious difference if the equipment is hi-fi home stereo grade, and not professional. There is no rule that DJ equipment has to be flight cased, but if the DJ has taken the time, trouble and investment to look after his or hers gear, then it will most certainly look good and last a long time, which is reflected in the difference between the committed services to amateur ones.

DJ Pricing

One would assume that the experienced, committed, dedicated DJ service will tend to charge more than the amateur. This is not always the case. Whilst hobbyists have a real passion for their past time and may invest a great deal into their chosen interest which gives them great pleasure, services tend to gain pleasure from both providing the service and payment, focusing on their clients, building a good business reputation and concentrating on developing their service as a career, be it part-time or full-time. Of course both ‘types’ will charge varying fees for their time, and it would be unfair to say that a committed hobbyist charges less than the dedicated service. What is essential to appreciate is that an event can be ruined with the wrong entertainment. Booking an amateur or ‘hobbyist’ who is cheap for the most lavish or one-off event could be a big disaster, especially a Wedding Reception. By saving a few pounds, you are taking a gamble and placing the success of your event at risk, so a good rule of thumb is to consider how important the success of your function is going to be and allocate a percentage of your budget towards professional DJ entertainment, as you would for other services. When you look at the time and money you’ve already committed to your event, the impact the Wedding DJ has on how everything turns out is quite important! Based on a budget of £5,000 for a wedding, by allocating only 10% towards your Reception entertainment is only £500.00! Wedding Service professionals, from the beautician to the function manager work to ensure your wedding day is successful, so if you consider the success of your Reception important, avoid the amateurs!

How to Sell Used Wedding Dresses

For most brides, the wedding dress is a treasured heirloom to be saved and passed on to future generations. For others, it’s simply an expensive dress that the bride wore once. Whether the marriage didn’t work out, the dress wasn’t the one that the bride actually wore or the bride just wants to recoup some of her investment, reselling the dress is the next step.

Clean the dress thoroughly. A clean dress could be the deciding factor on whether a resale customer buys your dress or not. Pay special attention to any stains around the hem of the dress and the train where it may have touched the ground. Many dry cleaners specialize in cleaning wedding dresses.

Let your fingers do the walking. Local consignment stores are a good place to resell wedding dresses. However, some of them have rules on conditions under which they will take consignment clothing. A quick phone call should help you determine what time of year the shop takes wedding dresses and how much of a percentage of the sale that they may want to keep.

Consider online resale. Websites such as eBay, craigslist or PreOwnedWeddingDresses.com are good places to sell used wedding dresses. Use a digital camera to photograph your dress, making up-close photos of any dress damage so that the potential brides can look over your gown.

Try the classifieds. Your local newspaper is a good source for local brides who may be interested in purchasing a dress without paying shipping. You may also check with your local wedding planners, photographers or other vendors about posting fliers at their places of business.

How to Ask for Money on Wedding Invitations

If you’ve already begun to lay the groundwork for your wedding, you probably know this will be a stressful time for your finances. When it comes to wedding gifts, you may already live with your fiancé and have no need for household items, or you may assume that simply asking for money as a gift will be the best way to offset wedding expenses. While both of these are reasonable justifications for asking your guests for cash, there are tactful (and not-so-tactful) ways to ask for it.

Register a few items you need or want at a store wedding registry for guests who feel uncomfortable giving money. Some guests want to give you something tangible for you to remember them by, so don’t restrict anyone by asking only for money.

Give your guests the option of purchasing gift cards at your chosen registry locations. For example, a gift card to a superstore may be used to purchase groceries or other necessities after your wedding.

Write “Cash is appreciated, too” or “Feel free to send a money gift, instead” on the portion of your invitation that provides registry information. Keep away from forceful or formal wording like “please bring a money gift” or “we will accept checks.” It’s your wedding, not a business transaction.

If your primary need is for more honeymoon money, there are websites that exist for guests to deposit money into an account specifically for your honeymoon. This is one of the most tactful ways to ask for money, as you can post pictures on your personal site and describe details of your exciting honeymoon plans. On your invitation, state something along the lines of, “Feel free to contribute to our honeymoon in lieu of a gift.”

How to Remember and Honor the Deceased at Your Wedding

Use your wedding to honor loved ones that have passed on. Although your wedding day should be joyous, participating in activities that honor deceased friends and family members may bring on tears. Practice each tribute at your wedding rehearsal. Let yourself cry or be sad about the absence of these people at that time. Allowing yourself to mourn during the rehearsal can help alleviate some of the pain on the wedding day itself.

Write the names of your deceased loved ones in the wedding programs. List the names of all these people under a heading that states, “In Loving Memory.” Include a few words about each person’s relationship to the bride or groom, since not all guests will know who these people were.

Wear items that belonged to those who have passed on. Put on your late grandmother’s earrings or carry your grandfather’s pocket watch during the wedding.

Use the wedding bouquet to honor your relatives. Include one white rose for each person you’ve lost. These flowers symbolize honor and reverence. Give the groom a boutonniere made from a single white rose if he has a deceased relative he wants to honor.

Ask the officiant to mention your relatives during the ceremony. Write lines for him to recite that pay tribute to those you’ve loved and lost. If the officiant knew your loved ones, ask him to share his own personal recollections of them.

Light a candle of remembrance. Light one candle together in honor of everyone you’ve lost. Ask other family members to come up to the altar and light one candle for each person who has died.

How to Word Thank You Notes for Attending My Wedding

By sending notes of thanks to those who attended your wedding, whether or not they gave you a gift, you send a clear message that you appreciated the person’s attendance and generosity. Word your messages in a personal, appreciative tone and, while some content will overlap between notes, tailor each note to the recipient as much as possible.

Say Thanks
Begin each note of thanks warmly and personally with a greeting such as “Dear Wendy and Bob.” Express your thanks immediately, tailor the message specifically to the person’s attendance and explain why you’re appreciative. For example, write “Thank you so much for being a part of our special day. We’ll always fondly recall seeing your faces at the ceremony.” Close your note with an appropriate greeting such as “Warm regards,” and then sign your names.

Money and Gift Cards
Because most people who attend your wedding give some nature of gift, take a similar approach when you write a note of thanks to someone who gave you a gift, money or gift card. Your greeting and closing should be the same, and you should also make reference to the gift itself. You don’t need to discuss the amount of the money or gift card, but it’s courteous to explain how you plan to use it. For example, write “Thank you so much for your generous gift. We plan to put the money toward a new washer and drier set that we’ve been coveting.” It’s also appropriate to reference the person’s attendance and say thanks for being part of your wedding.

Convey Your Appreciation
It’s not mandatory to send a note to those who strictly attend the wedding and didn’t give a gift, but many people send notes to say thanks for attending. Always write notes to everyone who gave you a gift or money or who played a role in the wedding by acting as an attendant or hosting a party for you. Specifically refer to the person’s role and convey your appreciation with a phrase such as “Thanks so much for hosting the rehearsal dinner. We’ll never forget your kindness and it was wonderful to celebrate with you.” You can also make reference to other specifics for which you’re grateful, such as a guest traveling a significant distance to attend your wedding.

Note-Writing Tips
Skip the temptation to use form letter-style notes and write the entire message yourself. Although you can technically send your notes up to three months after receiving your gifts, try to respond promptly. One approach is to pledge to write five or 10 notes per day; doing so is less overwhelming than trying to write more than 100 in one sitting.

How to Develop a Project Charter for a Charitable Organization

Donations are the lifeblood of charitable organizations. To secure funding and other resources for your charitable organization, it is essential to understand the approval process for project charters from the donor’s perspective and to master the art of responsive proposal writing. This step-by-step guide will show you the key elements that charitable donors search for in determining whether a project charter is viable and responsive to the donor’s “Request for Proposal “(“RFP”). Furthermore, this guide will illustrate critical mistakes to avoid during the writing and submission process to maximize the potential that a donor will give due consideration to your project charter.

How to Develop a Project Charter for a Charitable Organization
Conduct thorough background research on your potential donor before writing the project charter. Access the donor’s website to gain information on the donor’s purpose, to investigate previous projects approved by the donor and to determine whether the donor engages in the type of assistance that your charitable organization requires for the particular project.

Contact the potential donor. Direct contact with the potential donor establishes personal relationships with people who might influence the project-selection process. You can also gain additional information on the donor’s purpose or the donor’s funding patterns.

Analyze the Request for Proposal (RFP), and follow its guidelines when framing your project charter. A donor’s RFP will inform you of the length and content requirements for a project charter and will explain the relevant deadlines and procedures to follow for submitting the proposal. Following the RFP guidelines is the best way to ensure that your project charter will be considered by the potential donor.

Set an internal organizational timeline to meet milestones required to finish your project charter. Creating proposal milestones will increase accountability for each component of the project charter and will ensure that you meet the RFP submission deadline.

Develop a resource allocation scheme for your project charter that explains how you will deploy your organization’s personnel, funds and expertise to actualize your project. Illustrate that your organization is equipped and competent to responsibly and effectively implement the donor’s resources to fulfill the project.

Incorporate a tracking system into your project charter that will measure the impact of donations on that particular project. Tracking systems need not be complex, but they should quantify the relationship between a donor’s input and the project’s desired outcome.

Compose multiple drafts of your proposal. After each draft, consult an objective third party outside of your organization to critique your project charter for clarity and conciseness.

Maintain a cordial relationship with your contact person within the donor’s organization. Send a thank-you letter to follow up a project charter submission. Sustaining a personal relationship with the donor after submission might be what distinguishes your organization’s project charter from other proposals.